Finance Coordinator

Organization: 
Inter-Cooperative Council
Location: 
Ann Arbor, MI
Summary: 

Status: Full-Time; Non-exempt; Expected Hours of Work are Monday-Friday business hours with evening hours a couple of times per week

Salary Range: $40,000-$49,000

Reports To: Director of Finance

Advises: Member Assistants and Treasurers

Priority deadline 8/23/21. Send resume and cover letter to jobs@icc.coop.

 

Objectives of Job

The Finance Coordinator (FC) provides both operational and programmatic support to the Inter-Cooperative Council at the University of Michigan (ICC) in support of the Director of Financial Services (DFS). Financial responsibilities range from corporate accounting to member account services, as well as supporting Treasurers (TR) and house accounting services.

Essential Duties, Functions and Responsibilities

Corporate Accounting Services

  • Efficiently and accurately handle all corporate accounting operations of the Finance Office, including: 

    • General ledger accounting and cash flow management 

    • Reconcile multiple bank statements and investments accounts and related monthly reports, including Variance Statements by the 20th of each month

    • Handle Payroll, Accounts Payables and Receivables including bills, electronic payments, and deposits

    • Process semi-monthly payroll including payroll taxes, filing the necessary federal and state reports, and preparing year-end documents

    • Maintain cash flow and cash flow analysis to cover expenses

    • Document all processes, procedures, and maintain deadlines

    • Reconcile house accounts and train Treasurers on reporting outstanding balances

    • Partner with the Maintenance Department to process invoices and monitor cash flow to ensure appropriate spending.

    • Partner with the Housing Department to process Share returns monthly 

    • Record all Fees and Credits

    • Provide flexibility for new assignments with the ability to learn new technology

Assist the Director of Finance in Accounting Services

  • Close house books in a timely manner, allocate rebates and assessments, return shares to exiting members at least twice annually (by March 31st for exiting members with contracts ending S/S and October 31st for exiting members with contracts ending F/W,) and balance house closings to the general ledger

  • Support House Treasurers in managing the House accounts for our 16 cooperative houses, including reconciling their bank accounts, meeting monthly to review income and expenses, 

  • Work with house treasurers to make sure monthly reports due on the 15th are timely and accurate. Provide information on house spending in comparison to budget  

  • Manage house Accounts Payable/Receivables

  • Assess fines and other charges to members on a timely basis 

  • Maintain accounts on amenities and other house finances

Assist the Director of Finance in Member Accounting Services 

  • Partner with Housing Department to monitor Member Accounts for accuracy

  • Assist Housing Department with tracking contract buyouts, contract releases, contract voids, house charge releases and other modifications to Member Accounts 

  • Oversee debt collection system including ensuring initial fines; working with attorneys to issue notices to quit, court judgments, and evictions; and collecting debts via collection agencies

  • Validate Member Accounts including related charges and payments in the property management software

  • Post all charges and credits and validate new or changed contracts for existing accounts 

  • Support members in paying their accounts in a timely manner and troubleshooting problems 

  • Communicate with members about finances and potentially sensitive and/or confidential personal matters that affect finances

  • Work with the Finance Committee and VP for Finance in supporting member Scholarships and Payment Plans.

Other duties as assigned

Skills and Abilities

  1. Excellent problem solving and judgement skills, and high level of attention to detail and accuracy 

  2. Ability to appropriately handle sensitive, confidential information

  3. Proven skills in business and financial management

  4. Excellent Excel, Google Suite, Quickbooks

  5. Excellent interpersonal, oral and written communication skills required to maintain positive and effective working relationships with staff, volunteers, and community partners

  6. Works well in a fast-paced, stressful environment and is effective at balancing multiple priorities and tasks to meet critical deadlines

  7. Proven ability to cope with conflict, stress and crisis situations

  8. Demonstrated ability to work in a team environment and interact positively with team members, other staff, and members

  9. Demonstrated ability to share skills and knowledge with others

  10. Ability to prepare clear, concise, and complete reports

  11. Ability to follow direction & take initiative with exceptional time management & organizational skills

  12. Demonstrated ability to effectively learn new techniques and technologies

  13. Proven capacity to work in a proactively diverse and inclusive organization

  14. Demonstrated ability to work with student member-owners

  15. Shown capacity to manage and supervise a staff team

 

Required Education and Experience

  • Associate degree in Accounting

  • Knowledge of generally accepted accounting principles

  • Knowledge and experience of non-profit accounting practices

  • Two or more years experience in accounting preferred

  • A demonstrated commitment to the cooperative movement

  • Extensive Google Suite, Excel, and Quickbooks experience

 

Preferred Education and Experience

  • Bachelor’s degree in Finance or Accounting

  • Property Management software, especially LSI or RentManager

  • Experience with cooperatives or in community living, especially student housing co-ops

Company Website: 
www.icc.coop