Title: Administrator (contract)
Hours: Approximately 5-10 hours per week
Compensation: $35/hour
Location: Remote with a preference for Bloomington Indiana
Start Date: Flexible
ABOUT US
Bloomington Cooperative Living creates and maintains affordable, communal housing in Bloomington, Indiana that is democratically controlled by residents. We currently operate five houses with approximately 75 member-residents.
PRINCIPAL RESPONSIBILITIES
• Finances (70%)
◦ Reconcile organization’s books in QuickBooks Online
◦ Coordinate with volunteer treasury committee to ensure correct and compliant bookkeeping. Train volunteers in QuickBooks as needed.
◦ Manage annual tax filings with federal, state and local governments, in coordination with contracted CPA
◦ Maintain organization’s insurances (general liability, homeowners insurance, etc.)
◦ Attend monthly treasury committee meetings via Zoom
• Administrative (30%)
◦ Maintain business registration with IN Secretary of State
◦ Maintain sales tax and property tax exemptions with state and local entities
◦ Maintain rental permits with HAND (Housing and Neighborhood Development) with the City of Bloomington
◦ Maintain registration with SAM.gov
◦ Submit brief monthly reports to the Board of Directors on your hours worked and progress
◦ Keep board of directors informed of upcoming deadlines
◦ Attend remote monthly board of directors meetings
◦ Others administrative duties as assigned
• Other
◦ We are a dynamic organization with many ongoing projects, coordinated almost entirely by members. Current projects you could optionally be involved in include: fundraising, outreach to potential members, social media, project management, budgeting, managing contractors for a major renovation, etc. If you have skills and interests in administering additional projects, the role is flexible and can grow to your interests.
ESSENTIAL QUALIFICATIONS
• Non-profit administration experience (1+ year)
• Experience bookkeeping in QuickBooks (2+ year)
• Self Driven
• Strong communication skills (written and verbal)
• Highly organized
Preferred Qualifications
• Experience with member-based non-profit organizations
• Interest in aTordable housing and/or cooperatives
• Familiarity with Slack and Google Workspaces
• Understanding of regulatory compliance
• Experience with the following aspects of nonprofit organizations
◦ Fundraising
◦ Communications
◦ Construction project management
◦ Capital expansion