Administrative Manager

Austin Cooperative Business Association
Austin, Texas


The Administrative Manager will work directly with the Executive Director and Program Coordinator to prioritize the work outlined in the Job Description below, and will collaborate on fulfilling the daily operations of ACBA/ACBF. The ideal candidate will have administrative, grant reporting, and bookkeeping experience with small nonprofit organizations and/or business groups and be familiar with the cooperative sector and movement and/or solidarity economy work. They will be committed to supporting cooperatives and helping them prosper, as well as to supporting new co-op development across Greater Central Texas communities.

The candidate will also be comfortable working for a small nonprofit that relies on member dues, grants, and fundraising initiatives. The candidate must be self-motivated and able to maintain long-term projects and accomplish short-term tasks in a timely manner. This position requires frequent collaboration with the Executive Director, Program Coordinators, volunteers, Board members, and member organizations. We hope the candidate will help to further develop this position and seek professional growth within the organization and as part of developing an employee managed nonprofit. 

Required Skills

  • Experience with operations, looking to grow into operations director

  • Ability to create and communicate structure for team to utilize

  • Experience with Google suite, excel;

  • Experience with Quickbooks;

  • Experience with CRMs; 

  • Experience with grant administration and reporting;

  • Experience with financial and budget management;

  • Some experience with IT management;

  • Some experience with website maintenance;

  • Some experience with Zoom or other videotelephony software; 

  • Knowledge and commitment to anti-racism 

Preferred Skills

  • Direct experience with and understanding of cooperative models, including worker, housing, or consumer-owned cooperatives;

  • Direct experience with and understanding of solidarity economics;

  • Familiarity with the Austin, Texas cooperative or non-profit landscape;

  • Bilingual in Spanish, Arabic, or Pashto;

  • Experience with event planning;

  • Experience with ensuring accessibility digitally and at in person events.

  • Lived experience of economic exploitation: debt, incarceration, housing insecurity, wage theft, burnout.

Compensation, Benefits, and Other Details

  • Starting $28/hr, with at least 2% cost of living increase every year, potential for hourly increase based on funding and annual reviews.

  • 32 hours/week full-time

  • $200/mo health care stipend

  • 2 weeks PTO and 2 weeks sick time, and 12 paid holidays 

  • Usual working hours 10 am - 6pm, with some flexibility and occasional weekend events

  • Work from Home with weekly to bi-weekly  in-person meetings

  • $75 Stipend for office supplies

  • Work Computer provided

  • Help develop employee managed non-profit model 

Job Duties


  • Review, improve, manage, and develop administrative systems for the organization

    • Manage and keep up-to-date CRMs and contact sheets.

    • Research employee managed non profits and the sociocracy model.

    • Help plan board and staff retreats

  • Manage IT systems such as e-mails, Google Suite, website, Bitwarden, and more.

    • Troubleshoot IT systems 

    • Improve functioning

    • Update Wordpress 

    • Maintain up to date login information and pay subscription bills 

  • Ensure ACBA member co-ops membership is up-to-date.

    • Set up automated membership reminders 

    • Work with staff and board to ensure contact information is up to date 

    • Work with staff and board to confirm correct dues tier paid 

  • CRM Data Entry

  • Manage organizational calendars 

    • Schedule and set-up appointments and meetings as requested. 

    • Support with co-op development logistics including scheduling zoom, meeting locations, food orders, and interpretation needs. 

    • Support with calendar management through AI assistant, calendly, or other means.  

  • Manage and organization phone line, fielding calls and emails from public 

    • Garner a working understanding of the most frequently asked questions and the tools and resources available to answer them and direct emails and inquiries to other staff as necessary.

    • Create template responses 

  • Coordinate the hiring process including job postings, screening of resumes, organizing candidate interviews, and new hire on-boarding paperwork.

  • Serve as the point person for ordering and managing office and marketing supplies.

  • Manage sales of ACBA merchandise. 

    • Mail out Poster sales as needed, usually 4x a year

    • Maintain poster inventory

    • Advertise posters and support ways to sell/disperse 

  • Support internal committee logistics 

    • Coordinate calendar for committees 

    • Work with staff to schedule volunteer trainings on facilitation, note taking, and strategic planning for committee


  • On the Job Training Provided 

  • Quickbooks data entry and manage integration with BILL spend & Expense

  • A/P and A/R invoicing.

  • Process Payroll

  • Process bank feeds & reconcile accounts

  • Enter philanthropic gifts in the donor database.

  • Assist with budget and financial statement preparation.

  • Work closely with our external financial service providers.

  • Keep Staff PTO and Sick Time up-to-date.

  • Manage monthly bills payments and ensure timely payment of expenses.

Grant Administration

  • Manage grant and fundraising tracking admin systems.

  • Data entry as needed to ensure proper reporting of deliverables.

  • Manage grant reporting in coordination with Program Staff. 

  • Maintain documents required for grant submissions, grant reporting, donor stewardship, and cultivation pieces in coordination with Program Staff. This includes maintaining budgets, qualitative and quantitative outcome data and narratives, and more depending what is relevant to grants. 

    • Prepare invoices 

    • Prepare checks for contractors 

  • Request and record keep financial and other documents from clients.


  • Other duties as assigned with agreement with employee and staff team.

  • Work with staff on developing an employee-managed workplace.

  • Work with staff on strategic visioning and prioritizing. 

  • Attended board meetings, committee meetings, and other ACBA & ACBF meetings as needed. 

Application Process

  1. Please email your resume and brief cover letter to by midnight on Sunday, May 31st, 2024

  2. Interviews will be conducted May 20th -June 14 th on a rolling biases

  3. A second interview may occur if deemed necessary between June 17th - June 20th

  4. Predicted start date between July 8th, 2024

  5. Timeline subject to change based on candidates 

Company Website:
Deadline to Apply: 
May 31st, 2024