Please note: Group registration is for co-ops that are paying as a group. If each person from your co-op will be paying their own registration, each member should register and pay independently.
To register a group, we’ll work with you outside of our system.
All group registrations for NASCO Institute 2025 must be fully submitted by October 26th.
This includes sending a list of all members of the group to NASCO and having each individual register for Institute on the NASCO website. We strongly recommend that each member of your group register early if they are interested in solidarity housing as space is limited and will run out!
Group Registration Process
- Fill out the Group Registration Form to provide us with the information we need in order to send you an invoice. The form will ask for the number of members and the number of staff who will be attending, as well as billing information. If you don’t know all of the information yet, you can always select the “unsure” option and follow up with us later.
- NASCO will send an invoice, payable either online or by check. The amount per person will be based on the date you submit the Group Registration Form (not based on when people actually register): the early rate (a $25 discount for Active Members / $50 discount for non-members) is valid through September 30th; from October 1st to October 26th, registrations are at the regular rate; after October 26th, registrations are at the late rate (an additional $50). If you want to add participants to your group later, email us and we will update your invoice (additions will be at the registration rate applicable on the date that you email us). If you need to subtract participants, October 26th is the last day to contact us and receive a refund. Details about changes to your group registration are below.
- If any of your members are receiving scholarships for registration from NASCO, we will deduct those from your invoice (if you have not yet paid) or refund those funds to the co-op (if payment has already been received). Scholarships from NASCO are not transferable, and are for individuals (not groups). If members are receiving scholarship for travel, those go directly to the members.
- Each of your participants should register on our website. When they are asked to select a payment method, they should select the “Pay Later” option. Encourage your participants to register promptly - solidarity housing is first-come, first-served based on the date of their individual registration form (NOT the date of the group registration form). .
- By October 26th, send institute@nasco.coop a list of people in your group that includes name, email, and phone number. This is also the last opportunity to cancel any registrations and receive a refund.
- By October 26th, have each individual in the group register for Institute, and select the “pay later” option
**Any cancellations made after the October 26th deadline are NOT eligible for a refund.**
Changes to your group registration:
- If you have any changes to your group registration after submitting your list of attendees please notify us ASAP by email.
- For cancellations made on or before October 26th you will receive a full refund. For cancellations made after October 26th we are not able to provide a refund but can transfer the registration to another person from your co-op.
- **Any cancellations made after the October 26th deadline are NOT eligible for a refund.**
- Solidarity housing is first-come based on the date of the individual’s registration on NASCO’s website. If you switch attendees, the new attendees are not guaranteed housing.
- If cancellations are due to covid or covid-like symptoms please contact us. Registration fees can be refunded minus a $50 charge.
- No changes (new registrations or transfers of registrations) may be made after November 7th.
Important Dates
September 1st is the first day to register for Institute. Registration is at the early rate (a $25 discount from the regular rate). To register a group, fill out the Group Registration Form.
All members of your group must register for Institute on the NASCO website, selecting the "pay later" option. This includes anyone part of the original group, any additions to the group, and anyone substituted for a canceled attendee.
You will need to send a list of all participants in your group including their names, email addresses, and phone numbers, once you know who will be attending. This includes anyone part of the original group, any additions to the group, and anyone substituted for a canceled attendee.
September 30th is the last day to add attendees to a group registration at the early bird rate (a $25 discount from the regular rate). Additional attendees added to your group after this point will be at the registration rate in effect at that time.
October 1st: Regular registration opens ($25 increase in rates for Active Members / $50 increase in rates for non-Members)
October 26th is the last day to:
Add attendees to your group registration at the regular rate (any registrations after this date will be at the late rate, which is an additional $50).
Reduce the number of attendees in your group and receive a refund. After this date, you may transfer registrations (until November 7th) to a different person, but will not receive a refund for cancellations.
October 26th is also the deadline for the following:
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Send NASCO your list of attendees (names and emails) for the people included in your group registration.
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Each individual in your group to register for Institute on the NASCO website (to provide important information for conference planners)
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The AGM Rep to be determined and registered as the AGM representative (for co-ops that are Active Members of NASCO).
October 27th: Any new registrations added to the group are at the late registration rate ($50 more than the regular rate).
November 7th is the last day to:
Add attendees to your group (at the late rate).
Change the individuals in your group (substitute a new person if someone in your group needs to cancel). You must notify NASCO with the name and email address of the person who is canceling, the name and email address of the person who is replacing them, and you must have the new attendee register on NASCO's website.
After November 7th there are no changes allowed to your group, including substitutes.
Notes about housing and scholarships:
Housing is first-come first-served based on the date individuals register (and housing cannot be swapped). Each person must register on the NASCO website in order to be on the housing list, and a person who is swapped in to replace a canceled attendee will be added as of the date that they register (not the date of the original registrant).
Scholarships are not transferable. If anyone who is part of your group registration receives a scholarship from NASCO, we will provide the co-op with a refund after Institute. If a member who received a scholarship cancels, you can replace them with another member but will not receive the scholarship.
Notes about cancellations:
Cancellations are not refundable after October 26th, but you may substitute a different person for the canceled person, until November 7th. If cancellations after November 7th are due to COVID or COVID-like symptoms, we can refund registration minus a $50 fee. Contact us if this is the situation.
Frequently Asked Questions
What if we don’t know who will be attending yet?
Fill out the group registration form for the number of people you expect to send. NASCO will send you an invoice, with the per-person rate based on the date that you submit the form. Once you know who will be attending, each person should register and select the “pay later” option, and you should send NASCO a list of all attendees covered by your registration payment. If you need to lower the number of attendees, you can do so until October 26th and we will refund those registrations. If you need to increase the number of attendees, we can add additional attendees to your invoice, at the registration rate in effect when you contact us to add those attendees.
We won’t know who our attendees will be until after October 26th. Is that a problem?
No. You can register attendees until November 7th. However, solidarity housing is first-come first-served, and late registrations may not receive housing.
Can you give us an example of what this all means?
Sure! Let’s say your co-op plans to send 10 people, decided by lottery at the beginning of October.
If you fill out the registration form during the early registration period (before September 30th), and indicate that you have 10 attendees, we will invoice you for all 10 people at the early bird rate. As soon as you know who the 10 people are, you should have each of them register for Institute, selecting the “pay later” option. When an individual registers, they are added to the list for housing.
Some possible scenarios:
If two of those attendees later receive scholarships of $75 each from NASCO for their registration, we will credit $150 to your co-op (either by reducing the invoice or by issuing a refund, if you have already paid).
If one of those attendees cancels on October 21st, you can either cancel their registration (and be refunded/credited) for that, or you can swap in a different person (who must register themselves using the “pay later” option). The new person will be placed on the solidarity housing list based on the date they register. You will not need to pay additional fees.
If one of those attendees cancels on October 31st, you can swap in a different person (who must register themselves using the “pay later” option). The new person will be placed on the solidarity housing list based on the date they register. You will not receive a refund or credit, as the October 26th cancellation deadline has passed.
If you decide to add a 11th attendee to your group on October 28th, we will add one registration to your invoice, at the late rate since it is after October 26th. You should have the new person register for Institute as soon as possible, selecting the “pay later” option. When an individual registers, they are added to the list for housing - at this point, they may end up on a wait list.
If one of your attendees cancels on November 9th, there is no refund available and you cannot swap in a different attendee, since the November 7th deadline for registration changes has passed.
Some of our attendees will apply for scholarships from NASCO. Do we deduct that from our registration payment?
If your participants receive scholarships from NASCO that are for registration (not for travel or other expenses), we will deduct those from your invoice. If you have already paid, we will refund you. If the participant is using the scholarship for travel or other expenses, it is not part of the group registration process and we work with the person individually.
We ask our members to pay part of the cost and the co-op covers the rest. Can you only invoice us for the co-op portion and collect the remainder from members?
No. We ask that you pay the full registration fees, and then collect any amounts that members owe you.
We want to make sure we get the early rate for all of our attendees. Should we register more people than we might have, and cancel any unneeded registrations?
That’s up to you, but note that October 26th is the last date to receive a refund for any canceled registrations, so make sure to let us know by that date if you are canceling any participants.
We need solidarity housing, but we won’t know who our attendees are until late October.
Solidarity housing is first-come, first-served, based on the date that the individual person registers for Institute. We cannot save a block of housing based on the number of people in your group. There is a very limited number of spaces, and we coordinate with the ICC co-ops to provide them the information they need about guests. We do keep a waitlist (based on date of individual registration) for solidarity housing.
Our attendees will be crossing a border - can NASCO write them letters?
Yes, NASCO can provide invitation letters once people register. We ask each person to contact us at institute@nasco.coop since individual circumstances may be different.
Our attendees will be crossing a border - what happens if people change their mind about attending?
We have a policy for cancellations after October 26th if there are changes to border crossings (including closed borders, different visa requirements, new fees). You and the member should both contact us at institute@nasco.coop. (So we can make sure we are all on the same page about how many attendees will be in your group).