Please note: Group registration is for co-ops that are paying as a group. If each person from your co-op will be paying their own registration, each member should register and pay independently.
To register a group, we’ll work with you outside of our system.
All group registrations for NASCO Institute 2025 must be fully submitted by October 26th.
This includes sending a list of all members of the group to NASCO and having each individual register for Institute on the NASCO website. We strongly recommend that each member of your group register early if they are interested in solidarity housing as space is limited and will run out!
Group Registration Process
- Fill out the Group Registration Form to provide us with the information we need in order to send you an invoice. The form will ask for the number of members and the number of staff who will be attending, as well as billing information. If you don’t know all of the information yet, you can always select the “unsure” option and follow up with us later.
- NASCO will send an invoice, payable either online or by check. The amount per person will be based on the date you submit the Group Registration Form (not based on when people actually register): the early rate (a $25 discount for Active Members / $50 discount for non-members) is valid through September 30th; from October 1st to October 26th, registrations are at the regular rate; after October 26th, registrations are at the late rate (an additional $50). If you want to add participants to your group later, email us and we will update your invoice (additions will be at the registration rate applicable on the date that you email us). If you need to subtract participants, October 26th is the last day to contact us and receive a refund. Details about changes to your group registration are below.
- If any of your members are receiving scholarships for registration from NASCO, we will deduct those from your invoice (if you have not yet paid) or refund those funds to the co-op (if payment has already been received). Scholarships from NASCO are not transferable, and are for individuals (not groups). If members are receiving scholarship for travel, those go directly to the members.
- Each of your participants should register on our website. When they are asked to select a payment method, they should select the “Pay Later” option. Encourage your participants to register promptly - solidarity housing is first-come, first-served based on the date of their individual registration form (NOT the date of the group registration form). .
- By October 26th, send institute@nasco.coop a list of people in your group that includes name, email, and phone number. This is also the last opportunity to cancel any registrations and receive a refund.
- By October 26th, have each individual in the group register for Institute, and select the “pay later” option
**Any cancellations made after the October 26th deadline are NOT eligible for a refund.**
Changes to your group registration:
- If you have any changes to your group registration after submitting your list of attendees please notify us ASAP by email.
- For cancellations made on or before October 26th you will receive a full refund. For cancellations made after October 26th we are not able to provide a refund but can transfer the registration to another person from your co-op.
- **Any cancellations made after the October 26th deadline are NOT eligible for a refund.**
- Solidarity housing is first-come based on the date of the individual’s registration on NASCO’s website. If you switch attendees, the new attendees are not guaranteed housing.
- If cancellations are due to covid or covid-like symptoms please contact us. Registration fees can be refunded minus a $50 charge.
- No changes (new registrations or transfers of registrations) may be made after November 7th.
Important Dates
September 1st is the first day to register for Institute. Registration is at the early rate (a $25 discount from the regular rate). To register a group, fill out the Group Registration Form.
All members of your group must register for Institute on the NASCO website, selecting the "pay later" option. This includes anyone part of the original group, any additions to the group, and anyone substituted for a canceled attendee.
You will need to send a list of all participants in your group including their names, email addresses, and phone numbers, once you know who will be attending. This includes anyone part of the original group, any additions to the group, and anyone substituted for a canceled attendee.
September 30th is the last day to add attendees to a group registration at the early bird rate (a $25 discount from the regular rate). Additional attendees added to your group after this point will be at the registration rate in effect at that time.
October 1st: Regular registration opens ($25 increase in rates for Active Members / $50 increase in rates for non-Members)
October 26th is the last day to:
Add attendees to your group registration at the regular rate (any registrations after this date will be at the late rate, which is an additional $50).
Reduce the number of attendees in your group and receive a refund. After this date, you may transfer registrations (until November 7th) to a different person, but will not receive a refund for cancellations.
October 26th is also the deadline for the following:
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Send NASCO your list of attendees (names and emails) for the people included in your group registration.
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Each individual in your group to register for Institute on the NASCO website (to provide important information for conference planners)
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The AGM Rep to be determined and registered as the AGM representative (for co-ops that are Active Members of NASCO).
October 27th: Any new registrations added to the group are at the late registration rate ($50 more than the regular rate).
November 7th is the last day to:
Add attendees to your group (at the late rate).
Change the individuals in your group (substitute a new person if someone in your group needs to cancel). You must notify NASCO with the name and email address of the person who is canceling, the name and email address of the person who is replacing them, and you must have the new attendee register on NASCO's website.
After November 7th there are no changes allowed to your group, including substitutes.
Notes about housing and scholarships:
Housing is first-come first-served based on the date individuals register (and housing cannot be swapped). Each person must register on the NASCO website in order to be on the housing list, and a person who is swapped in to replace a canceled attendee will be added as of the date that they register (not the date of the original registrant).
Scholarships are not transferable. If anyone who is part of your group registration receives a scholarship from NASCO, we will provide the co-op with a refund after Institute. If a member who received a scholarship cancels, you can replace them with another member but will not receive the scholarship.
Notes about cancellations:
Cancellations are not refundable after October 26th, but you may substitute a different person for the canceled person, until November 7th. If cancellations after November 7th are due to COVID or COVID-like symptoms, we can refund registration minus a $50 fee. Contact us if this is the situation.